Office of Online Education

News

IU Online Newsletter

July 1, 2013 | Vol. 1, Ed. 2

Welcome to IU Online, an e-newsletter containing the latest news and information from the Indiana University Office of Online Education.

IN THIS ISSUE
  1. New instruction mode coding makes management, identification of online education easier
  2. Efforts to comply with states’ distance education regulations a crucial part of online success
  3. Online Instructional Design and Development supports IU Online initiative
  4. Barbara Bichelmeyer to serve as interim chancellor at Indiana University Southeast
1. New instruction mode coding makes management, identification of online education easier

Out of the 25,998 classes being offered across all Indiana University campuses in fall 2013, there are 1,636 “online all” classes, 97 “online interactive” classes, and 199 “hybrid” classes (as of June 24, 2013). These designations are part of the university’s new instruction mode coding for distance education classes.

An Online All class is expressly designed to be delivered entirely through an online course management system (such as Oncourse). It allows the student to complete course requirements at any time and from any location.

Online Interactive classes have a few on-campus class meetings (often for labs and exams), but 76 percent or more of the instructional content is expressly designed to be delivered online.

Hybrid class combines classroom instruction with online instruction. In a hybrid class, 25 percent to 75 percent of the instruction is expressly designed to be delivered in an online format.

These codes will help the university accurately report its distance education classes, and the number of students who take them, to IU's accreditors and to state and federal regulators. In addition, the new codes will help students more easily locate the types of classes they want to take.

You, too, can look for online classes in SIS Class Search.

  1. Go to the class search form: https://iuself.iu.edu/psp/SSERV/SISSELFSERVICE/HRMS/c/COMMUNITY_ACCESS.CLASS_SEARCH.GBL?&Page=SSR_CLSRCH_ENTRY&cassvc=PSPUB
  2. Select a campus, term, and subject area.
  3. Under Mode of Instruction further down the page, choose “Online All 100%,” “Online Interactive 76-99%,” or “Hybrid 26-75%” to indicate the type of class you are looking for.

If you have questions, or if you are a faculty member wanting to confirm that your courses are coded correctly for fall 2013, contact Sharon Wavle (swavle@ius.edu) in the Office of Online Education.

For more information about instruction mode coding, refer to the January 2013 Policy for SIS Coding of Distance Education Classes:
http://iuonline.iu.edu/about/archives.php

2. Efforts to comply with states’ distance education regulations a crucial part of online success

In October 2010, the U.S. Department of Education adopted new “program integrity” rules. Included in the new rules were regulations commonly referred to as the "state authorization" regulations, located at 34 CFR § 600.9. These relate to the offering of distance education to students in other states.

The regulations state, "If an institution is offering postsecondary education through distance or correspondence education to students in a State in which it is not physically located or in which it is otherwise subject to State jurisdiction as determined by the State, the institution must meet any State requirements for it to be legally offering distance or correspondence education in that State." (34 CFR § 600.9)(c)

The federal courts vacated (set aside) this section of the regulations on technical grounds. However, the Department of Education has since issued an advisory explaining that it still expects institutions to follow the laws in any states where it offers distance education.

As a result, the Department of Education has indicated that institutions, including Indiana University, must be able to demonstrate their good faith effort to comply with the applicable regulations for each state in which the institutions provide distance education.

Moreover, the department has indicated its desire to reinstate 34 CFR § 600.9(c) and is working to correct the technical errors that originally caused the regulation to be vacated.

So what does this mean for IU?

Every state has its own laws and regulations that govern the delivery of distance education to students located in their state. As such, Indiana University must make a good faith effort to become compliant with laws and regulations in each state in which it provides distance education.

In many states, Indiana University is considered exempt from the applicable state's laws and/or regulations based on its accreditation status and/or the fact that it is a state institution.

However, some states require prior authorization of an institution offering distance education if that institution has a "physical presence" in the state. While the definition of "physical presence" varies among states, it may include the following:

  • employing faculty who reside in the state
  • having a physical site in the state, such as a building (whether leased or owned) that is used to deliver courses
  • requiring practica, internships, or clinicals as part of an online program’s curriculum

What is the Office of Online Education doing?

Over the past year, the Office of Online Education has extensively reviewed each state’s specific regulations. In addition, it has compiled an inventory of the following:

  • where Indiana University’s faculty reside
  • the out-of-state locations owned or leased by IU
  • curriculum requirements for online programs

The Office of Online Education is responsible for applying for authorization on behalf of all online programs offered by Indiana University in the states in which we are not exempt. It prepares and files application materials and pays the corresponding application fees. For questions about this process, please contact Ilona Marie Hajdu, compliance officer for the Office of Online Education, at 812.855.1017 or ihajdu@iu.edu.

3. Online Instructional Design and Development supports IU Online initiative

The Online Instructional Design and Development (OIDD) unit in the Learning Technologies division of University Information Technology Services was formed to support the IU Online initiative.

Office of Online Education staff members provide guidance to, and work closely with, OIDD staff members to coordinate and facilitate partnerships among faculty, staff, centers, libraries, and vendors in order to drive creation of the online IU degrees, certificate programs, and gateway courses selected for funding through the initiative.

What does Online Instructional Design and Development offer?

Online Instructional Design and Development identifies resources and provides services related to instruction and design for faculty working on initiative-related projects. It offers information and support related to cutting-edge development technologies, and it provides access to—and knowledge about—the “shareable” strengths of IU’s campuses.

The unit also brings to the IU Online initiative new development resources, in the form of tools for online teaching and development, as well as experts in instructional design, evaluation, media design, web development, and resource planning.

To learn more about Online Instructional Design and Development’s role under the IU Online initiative, contact OIDD manager Matt Gunkel at mgunkel@indiana.edu.

4. Barbara Bichelmeyer to serve as interim chancellor at Indiana University Southeast

Barbara Bichelmeyer, director of the Office of Online Education, was recently named interim chancellor of the Indiana University Southeast campus in New Albany. Her appointment, effective July 1, is for one year.

Bichelmeyer will continue to serve in the Office of Online Education, providing leadership in strategic planning and policy.

Learn more about Bichelmeyer’s appointment:
http://newsinfo.iu.edu/news/page/normal/24315.html

Learn more about the Office of Online Education staff:
http://iuonline.iu.edu/about/staff/

Read more about the IU Online initiative:
http://newsinfo.iu.edu/news/page/normal/23061.html


The Office of Online Education Mission

As a steward of the tradition of excellence at Indiana University and in partnership with the campuses, the Office of Online Education provides leadership, coordination, and resources to the IU community to serve students and promote learning through quality online education.