Faculty Affairs

Activity Insight

Indiana University is implementing Activity Insight to replace the Faculty Annual Reporting (FAR) system. The plan is to release Activity Insight to faculty in summer 2016. Additional resources, including an overview of the implementation plan, are below.

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  • What is Activity Insight?

    Like many of our peer and CIC institutions, Indiana University is implementing Activity Insight from Digital Measures, software designed to organize, manage, and report on faculty activities and CV data. Anne Massey, Associate Vice President in University Academic Affairs, led a task force that considered a number of options to manage faculty activities data and replace the Faculty Annual Reporting (FAR) system. "We chose Activity Insight as our new tool for two key reasons: ease of use and usefulness. The system is very intuitive and should require little or no training to get a faculty member up and running. Importantly, it will reduce the burden of faculty data entry.” Rob Lowden, IU associate vice president, enterprise systems and task force member adds: "The transition from FAR to the Activity Insight product will ensure that IU faculty are provided a robust tool that dynamically assists them with collecting, assessing and sharing data and information about their academic, scholarly and research endeavors.” Like many institutions seeking to obtain better understanding and organization of faculty activities, Indiana University will benefit from fewer requests of faculty for this type of information, gain new insight into their efforts, and improve reporting at all levels of the academic enterprise.

    Massey is leading the implementation effort and is responsible for working with campus-level faculty and academic affairs leaders, university information technology services (UITS), and solutions specialists from Digital Measures. The plan is to release Activity Insight to faculty in summer 2016 such that it can be used for 2016 annual merit reporting and review.

    Features:
    Comprehensive solution that meets our stated requirements
    Easy-to-use and intuitive Web-based interface
    Reduces manual entry of publications using Web services API (PubMed) and BibTeX files
    Offers robust standard reporting, but also ad hoc capabilities
    Faculty can generate up-to-date CVs
    Secure permission-based roles and access

    To learn more about Digital Measures’ Activity Insight, see http://www.digitalmeasures.com/faculty-activity-reporting-software/

  • FAQs

    Please refer to the Digital Measures - Activity Insight FAQ Guide for answers to a list of Frequently Asked Questions.

  • Project Team

    Project Champion- Academic Leadership Council (ALC) Executive Committee [John Applegate, Lauren Robel, Nasser Paydar]. Committed to the success of the implementation and will ensure that the project team has the time, resources and buy-in they need.

    Project Manager - [Anne Massey, UAA]. Works closely with the Solution Specialist and the rest of the project team to ensure milestones are reached and the project is completed on time. Also serves as communication interface to VPFAA, EVCAAs.

    Administrator - [Group Lead, Akash Shah, UAA]. Manages day-to-day tasks associated with implementing Activity Insight, such as responding to inquiries and submitting work requests to DM. Note: DM only accepts work requests from this administrator (university level) group.

    Lead Trainer - [Akash Shah, Functional Lead]/IUB. Responsible for training others on how to use the system, including conducting in-person sessions and creating documentation. Note: Each campus has identified a local, campus trainer.

    Communication Coordinator - [Anne Massey, UAA]. Ensures information about the use of Activity Insight, including goals, deadlines and training, is communicated effectively to the project team, academic administration, governance bodies, and ultimately faculty. Note: VPFAA and EVCAAs serve as local, campus points-of-contact.

    Technical representative - [Melanie Ebdon, UITS]. Focus on the technical aspects of implementation. Areas of focus are web services, authentication, securing data from source systems and manipulating source data for entry in Activity Insight.

    Faculty working 'pilot' team - [campus reps]. Focus on usability of standard views for faculty data entry and view/reports for academic administrators.

    Pilot Units - [TBE phased implementation]. These units will deploy Activity Insight, providing feedback to the project team to ensure that the Activity Insight configuration effectively facilitate data entry and reporting needs. [2nd Quarter '16]

  • Timeline

    Timeline showing major milestones of the Activity Insight implementation.

  • Resources

    Faculty User Guide
    Video Tutorial: Adding New Entries
    Video Tutorial: Removing/Deleting Entries
    Video Tutorial: Duplicating Entries 
    Video Tutorial: PasteBoard 
    Video Tutorial: Publications - Import an Item – BibTex
    Video Tutorial: Publications - Import an Item – PubMed 
    Video Tutorial: Adding Other Members to an Activity 
    Video Tutorial: Report Generation

    Downloading BibTex Files from Google Scholar
    Academic Administrator/Reviewer Support Guide
     

  • Contact

    If you have questions, please email: dmhelp@iu.edu