The campus chief academic officer submits the degree program proposal via the online approval tracking system, APPEAR, to the Academic Leadership Council (ALC). All academic proposals are first considered by the ALC Technical Committee. The ALC Technical Committee examines proposals and works with program proposers to assure proposals are appropriately formatted and complete. The purpose of this review is to assure conformity with university policy and quality standards as well as presentation of approved programs in a manner that will ease passage through subsequent university bodies, the trustees, and state agencies. Academic administrators from the OEVPUAA then forward most proposals to the ALC Consent Agenda. Items of particular concern or complexity may be added to the ALC meeting agenda. (The ALC may approve as is, return to the initiating campus with suggested alterations, table or defer for later decision, or disapprove.)
The OEVPUAA forwards new degree program proposals to the secretary of the IU Board of Trustees for inclusion on the agenda of its Academic Affairs and University Policy Committee and subsequently for presentation to the full board or inclusion on the Administrative Action Report as appropriate. Academic changes not requiring Indiana Commission on Higher Education (ICHE) action may be implemented following their presentation to and acceptance by the Board of Trustees (as either an action or report item). The OEVPUAA provides updates on the progress of academic proposals.See the Required Approval Matrix for guidance on “agenda” vs. “report” items
Following trustee approval, the University President sends the new degree program proposals to the ICHE. The ICHE notifies all state institutions of higher education of the proposal and provides an opportunity for comment and remonstration. The OEVPUAA responds on behalf of the university to all requests from other institutions for copies of new degree program proposals and alerts the appropriate campus officer of the request in case additional information is requested. During the ICHE remonstrance process, the OEVPUAA will inform campus academic officers of inquiries from other institutions about new degree proposals.
Under certain conditions, the ICHE may employ routine staff action or expedited commission action. Examples of such action include:
- Adding a second degree designation to an existing program (e.g. B.S. to a B.A.)
- Delivering an approved program to an off-campus site or via online delivery.
- Creation of new certificate programs
Academic administrators from the OEVPUAA will present proposals to the ICHE. The ICHE staff will work with OEVPUAA to address any concerns about the proposal or request additional information as needed.
Once decisions are made by the ICHE, the OEVPUAA informs the campus chief academic officer, University Registrar, and program proposers.